Fri: 4:00PM - 9:00PM, Sat: 10:00AM - 7:00PM, Sun: 10:00AM - 5:00PM

MEDIA ENQUIRIES


Thank you for your interest in FAN EXOO Vancouver.

FAN EXPO Vancouver is grateful for the support of the media to help us share the news of our event around the world. Our media team is standing by to assist you with your enquiry. Please contact them directly for these and other enquiries relating to media coverage:

  • Historical informational about FAN EXPO Vancouver
  • Information on upcoming events
  • Interview requests with our spokesperson and other organizers
  • Interview requests with FAN EXPO Vancouver guests and partners
  • Image and B-roll requests

 

For media and public relations questions, please contact:

Shareworthy Content Lab
Alex Kingcott, President
alex@fanexpohq.com

 

NOTE: Please refer to the Expo correctly as the FAN EXPO Vancouver.

 

Media Accreditation & On-Site Media

FAN EXPO Vancouver has the pleasure of hosting media from around the world. Media accreditation and services are provided to media on assignment to cover FAN EXPO Vancouver. Due to the demand for tickets, the number of media passes available is limited and we are not able to approve every request.

For best results, please submit an application for media accreditation no later than one month before the event and provide as much information as possible. Notice of application status will be emailed to applicants no later than one month before the event, or before public tickets sell out. Please review the guidelines for on-site media below before applying and refer to the FAQ if you have any questions.

If you have unanswered questions or concerns, please contact alex@fanexpohq.com.


5 Important Rules for On-Site Media at FAN EXPO Vancouver

Media Passes must be worn at all times. Respect the responsibility of this pass: follow the rules and ask the on-site media team if you have any questions or concerns about your access or activities on-site.

Each and every interview with a FAN EXPO Vancouver representative (including crew members) and/or FAN EXPO Vancouver invited guest (Media Guest, Creator Guest, etc.) must be pre-approved and arranged by the Media Team. Any “drive-by” or unapproved interviews are strictly forbidden, and will result in eviction from the show. The on-site media team is more than happy to help you achieve the interviews you’re interested in. For best results, submit a wish list for on-site interviews prior to the show.

Photographers and camera operators must be at least 12 feet away from any invited guest (Media Guests, Creator Guests, etc.). Please inquire via the crew member assisting the Guest if you may photograph or film them first. You are required to stop filming/shooting if asked.

Camera crews are free to roam the show floor, but cannot set up equipment in a fixed manner without pre-approval/supervision by the on-site media team. We want to ensure guests can still flow through the show easily.

FAN EXPO Vancouver does not provide designated seating areas for media at panels/workshops/special events, and recording these events is prohibited. If you wish to attend/cover a panel/workshop/special event, please make arrangements with the on-site media team. In most cases, they’re able to arrange for seats on a case-by-case basis with advance notice. In most cases, recording is permitted for the first 3-5 minutes of a panel (from behind the first row); please confirm with the on-site media team and respect the special instructions of the crew members operating each room/event.

NOTE: Permission must be obtained from FAN EXPO Vancouver for videotaping, filming, or recording that will be used for commercial (non-media) purposes (private documentaries). Please specify this in your media request.


Press & Media FAQ

Popular questions and answers about covering FAN EXPO Vancouver before, during, and after the show.

Projects for commercial use must be pre-approved by the Expo Media Team, and will require Media Accreditation while on site. Commercial cameras operating without approval from the media team are prohibited and may not be granted access.

If you’re planning to shoot for non-commercial use, please respect the following rules for filming on site:

  • Always ask permission before photographing or filming anyone, including other attendees.
  • On-camera interviews with Expo guests are not permitted without media accreditation and arrangement via the Media Team.
  • Cameras are not permitted to set up in a fixed position.
  • When photographing FAN EXPO Vancouver guests, please keep a distance of no less than 12 feet.
  • Recording panels or other programming is prohibited.
  • Stationary lighting, or large obstructive light boxes are not allowed.
  • Pole mounted lights are not allowed.
  • The use of selfie sticks is not allowed anywhere onsite.

If you do have any issues while on site, please ask to be directed to the Media Team table for assistance. We’re be there to help, and do our best to make sure you have a great time capturing your experience at FAN EXPO Vancouver!

Unfortunately no. Media Passes are named and will require corresponding I.D. in order to be used on-site. If you plan on covering FAN EXPO Vancouver with an attendee that does not have media passes and have any questions or concerns, please connect with our media team on-site.

The Expo Media Team is standing by for your interview requests, whether they be pre-event phone interviews, in-studio visits, or on-site interviews in-person. Please contact them at alex@fanexpohq.com.

All media requests must be approved and arranged by the Expo Media Team. While on-site, “drive-by” or unapproved interviews are strictly forbidden, and will result in eviction from the show. The Expo Media Team works directly with the guests to facilitate a great experience for everyone.

The number of media passes available changes every year and is based on the number of tickets sold.

We ask that all media submit an application no later than one month before the Expo. If you did this and the Expo is less than one month away (or sold out) and you have not been informed of your application status, please contact us at alex@fanexpohq.com. You should have received an email, but it’s possible your application was missed in our system.

Applications received within one month of the Expo are put in a separate queue. Please contact alex@fanexpohq.com if you do not hear back from the media team with one week of applying.

Please provide personal/professional information in your application, and proof of assignment. FAN EXPO Vancouver only approves media who will be filing coverage before, during or after the Expo. Especially for independent or emerging media, or media new to the Expo, please make sure to include information on your outlet (reach/circulation, audience profile, etc.).

Your media accreditation allows you the following privileges:

  • Media Pass to enjoy and cover the event with complimentary admission during regular show hours. For out-of-hours special events or events taking place off-site, please pre-arrange attendance/coverage with our Media Team.
  • Assistance of the on-site Media Team. This team of dedicated communications professionals is on-hand to help you in any way they can from uncovering untold stories, to providing directions.

Your media accreditation does not allow you:

  • Invite/admit additional guests.
  • Receive front-of-the-line service, early entry or advanced access at the Expo.
  • The ability to record full panels or events.

A note about attending panels, workshops, etc...

At FAN EXPO Vancouver, our priority is to provide fans with the best possible fan experience. Therefore, we are unable to set aside seats at all panels and events for media. However, in some cases, special arrangements can be made to set aside seats. If you wish to attend a specific panel or event, please content with the media team.

Photographers and camera operators must be at least 12 feet away from any invited guest (Media Guests, Creator Guests, etc.). Please inquire via the volunteer assisting the Guest if you may photograph or film them first. You are required to stop filming/shooting if asked. During panels and workshops, in most cases taking photos (without flash) and recording is permitted for the first 3-5 minutes of a panel (from behind the first row). However, not all guests wish to be photographed/recorded. Please confirm with the on-site media team and respect the special instructions of the volunteers operating each room/event.

FAN EXPO Vancouver invites media from all formats and locations who intend to cover the Expo to apply for media accreditation, since only accredited media will be granted the access and services provided to media on site.

However, due to the large volume of applications for media accreditation, not every application is approved.

Parking may be purchased from the venue, but there is not designated or complimentary parking available.

Unfortunately, we are not able to provide Wi-Fi. Please plan to operate without, or purchase directly from the venue. A private (non-secure) area may be available to file. Please let the media team know.


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